Pool Runs

For one to three trucks

Pool service software for small business. Built for owners who still run a route.

Set each pool's day once and next week's stops build themselves. Your tech closes every stop on the phone, and the month's invoices count the visits that were done. From $45/month with 50 properties included.

See DemoSee pricing
  • Unlimited users
  • iOS and Android
  • QuickBooks Online sync
  • 01Sunday evening backNext week's stops build themselves from the recurring schedule.
  • 02An answer when a customer callsEvery closed stop keeps its time, readings and photos.
  • 03Invoices that raise themselvesThe month's invoices count the visits that were completed.
  • 04A bill that doesn't punish hiringUnlimited users and technicians on every account.

When a spreadsheet stops being enough

A spreadsheet works until one thing changes. Then it stops all at once.

A spreadsheet is a fine system for one person with a steady book. It stops being one at four moments, and the first is usually the day you take on help.
  1. Henderson gate note

    Taking on help

    A second person touches the work

    A helper covering your route for a week needs the gate code, the equipment, the dose and the last few visits. A spreadsheet doesn't hold any of that against the pool.

    In Pool RunsGate code, dog, equipment and past readings sit on the property and show on the stop.
  2. Before and after photos of a pool

    A visit in question

    A customer disputes a visit

    Without a time, a reading and a photo, it's your memory against theirs, and you'll usually give in.

    In Pool RunsEvery closed stop keeps the time it was completed, the readings, the doses and the photos.
  3. Carbon invoice pad and pen

    Billing by hand

    Invoicing takes an evening

    Raising invoices by hand grows with every pool you add, and a chemical charge or an extra visit that never reaches a bill is simply lost.

    In Pool RunsMonthly invoices count the completed visits, can add the chemicals dosed, and go out on the day you pick.
  4. Handwritten route sheet on a clipboard

    A fuller book

    You add a day or buy a route

    Fitting new pools into days that are already full is a sequencing job. On paper a stop gets missed and a pool goes a week without service.

    In Pool RunsGive each new pool a day and a frequency, then reorder the day for the shortest drive.

What a small route needs

Six jobs a small route can't do without. Everything else can wait.

A one to three truck operation leans on these six every week. The work at each stop runs on the phone your tech already carries.
01

A week that builds itself.

Give each pool a day and a frequency once: weekly, bi-weekly, tri-weekly or monthly. The stops for the days ahead are created on their own.

02

Stops in driving order.

Reorder the day for the shortest drive, from the office or from the tech's phone.

03

A record that outlives you.

Gate code, dog, equipment and past readings sit on the property, so a helper can cover the route without calling you.

04

One screen per stop.

Access, readings, doses, checklist and photos for each pool, in the field app for iOS and Android.

05

Keeps working with no signal.

Readings, doses, checklists and photos save on the phone and sync when the connection returns.

06

Invoices from completed work.

The month's invoice counts the visits that were closed, and auto-pay customers are charged by card or ACH.

What it costs

Watch what the bill is tied to. It decides what you pay later.

The monthly figure is the least useful number in the comparison. What matters is whether the bill grows with your team, your busy season or your book.

One year of a small route

Priced per seat

Goes up the month you hire, which is the worst month for it.

Priced per stop

Tracks activity. Fair until a heavy summer arrives.

Priced per property

Tracks the size of your book, the same number your revenue is tied to.

How Pool Runs bills

Shapes only, no prices: the same year of work, billed three different ways.

Pool company owner smiling from the window of his service truck
Pool Runs pricingFrom$45/monthwith 50 properties included.
  • Unlimited users and technicians
  • Billing counts the properties you actually serviced
  • Communications and Engage are optional add-ons
See full pricing
Questions

Questions small pool companies ask before they switch.

What is pool service software for a small business?

It's the system that holds the repeating shape of a small route: which pools are due on which day, who drives to them, what happened at each stop, and the invoice that follows. A pool book is the same houses on the same days for years, so the software should build the week by itself and keep pool detail, like readings, equipment and gate codes, that a general invoicing tool has nowhere to put.

Do I need pool service software with only forty accounts?

Not always. One operator with a steady book and a good spreadsheet is fine, and we'd rather say so. The trigger is rarely the account count. It's the first time someone else needs to know what happened at a stop: a helper covering a route, a customer disputing a visit, or a week of invoices to raise by hand.

How much does Pool Runs cost for a small pool company?

From $45/month with 50 properties included. Users and technicians are unlimited, so hiring a helper doesn't change the bill, and billing counts the properties you actually serviced. Communications and Engage are optional add-ons, and there's a 30-day free trial of the core plan. The pricing page has the details.

Will it work if I'm the only technician?

Yes, and the value lands somewhere different. With one truck, moving routes between techs matters less. What matters is that next week's stops build themselves from the recurring schedule and the month's invoices count the visits you closed, instead of a Sunday evening of retyping.

What happens when a technician has no signal at a property?

The stop carries on. Readings, doses, checklist items and photos save on the phone and sync once the connection returns, which matters when the equipment pad sits behind the house. A few office tasks, such as saving a quote or an invoice, still need a connection.

Does it connect to QuickBooks?

Yes. Pool Runs syncs both ways with QuickBooks Online for customers, invoices and payments. QuickBooks Desktop isn't supported. Card and ACH payments and auto-pay run through Stripe.

Switching

Move one route. Keep the rest as they are for a week.

Bring your customer list in from a spreadsheet or QuickBooks Online, and choose the day each route runs, because the recurring stops are built from it. Put one route on Pool Runs first. If your tech reaches for the app without being told, move the rest.

See DemoHow scheduling works

From $45/month with 50 properties included

Further reading